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State Plan for Independent Living (SPIL) for California for 2014 - 2016

Part II: Narrative: Section 6 - Service Provider Requirements

Describe how the following service provider requirements will be met:

6.1 Staffing

  • Inclusion of personnel who are specialists in the development and provision of IL services and in the development and support of centers.

    The DSU contracts with each Independent Living Center in the California network for the provision of core and other independent living services. The DSU also awards Title VII, Part B funded grants for SPIL related activities in categories that typically include (but are not limited to) community organizing, self-help and self-advocacy, deinstitutionalization, and technical assistance. Each center is required to maintain compliance with the contract requirements, including compliance with the Rehabilitation Act's Section 725 Standards and Assurances and specific federal requirements noted under sections 6.1 through 6.7 below. The DSU staff continually monitors contract compliance of all SPIL related ILC contracts, regardless of funding source, including Title VII, Part B funds. Other methods monitoring compliance with sections 6.1 through 6.7 include the following:

    • Compliance reviews: the DSU coordinates on-site compliance reviews by DSU staff and a peer reviewer from another ILC who review Administrative, Program, and Fiscal categories to assure compliance with Section 725 Standards and Assurances, and continued eligibility to be a part of the Network of ILCs. All Centers in the Network are subject to periodic review; the schedule priority is determined both by Centers' emerging issues and dates of prior review.
    • ILC 704 review: All ILCs are required to prepare annual 704 reports, and submit a copy to the SILC and the DSU for review to confirm Section 725 compliance, and identify significant accomplishments, barriers encountered, implementation of IL philosophy, services to underserved and unserved populations, and training needs.

      ILC Consumer Satisfaction surveys: The SILC collects and reviews consumer outcome data reports from ILCs.

    • ILC Training and Technical Assistance: The DSU develops, coordinates, and provides training and ongoing technical assistance to ILC Staff and Boards of Directors to address needs identified through general consumer input and surveys, 704 reports, audits, compliance reviews, contract reports and compliance, and/or ILC requests.

      Other input or inquiries about ILCs may be referred to the ILC Executive Director and/or Board of Directors, and/or CAP. Depending on the nature of the input, concerns may prompt DSU staff to initiate further research via an on-site review, request for audit follow-up, and/or involvement of appropriate contract, legal, or other departments within the DSU.

      In addition, the DSU requires that all Centers submit job descriptions showing job duties and qualifications for funded staff.

  • Availability, to the maximum extent feasible, of personnel able to communicate (1) with individuals with significant disabilities who rely on alternative modes of communication, such as manual communication, nonverbal communication devices, Braille, or audio tapes and (2) in the native languages of individuals with significant disabilities whose English proficiency is limited and who apply for or receive IL services under title VII of the Act.

    See above. The DSU requires that each Center, as part of its grant awarded by the DSU, to develop and implement a diversity plan that addresses board and staff composition and capacity, the center's environment, and outreach plans directed to unserved and underserved populations.

  • Establishment and maintenance of a program of staff development for all classes of positions involved in providing IL services and, where appropriate, in administering the CIL program, improving the skills of staff directly responsible for the provision of IL services, including knowledge of and practice in the IL philosophy.

    See above. The DSU provides for such training for ILC Boards and Staff via onsite training or funding outside experts to conduct them via Technical Assistance grants.

  • Affirmative action to employ and advance in employment qualified individuals with significant disabilities on the same terms and conditions required with respect to the employment of individuals with disabilities under section 503 of the Act.

    See above. Each ILC in the network is required to maintain compliance with the contract requirements, including compliance with the Rehabilitation Act's Section 725 Standards and Assurances and the following federal requirements:

    • Personnel Administration (Sec. 12(c), 704(m) of the Act; 34 CFR 364.23)
    • Personnel Development (Sec. 12(c), 704(m) of the Act; 34 CFR 364.24)
    • Affirmative Action (Sec. 704(m)(2) of the Act; 34 CFR 364.31)
    • Nondiscrimination (34 CFR 76.500)

 

6.2 Fiscal Control and Fund Accounting

  • Adoption of those fiscal control and fund accounting procedures as may be necessary to ensure the proper disbursement of and accounting for funds made available through parts B and C of chapter 1 of title VII of the Act, in addition to complying with applicable EDGAR fiscal and accounting requirements.

    See above. The DSU requires that Centers submit OMB required audits annually and monitors fiscal control and accounting procedures during interactions that occur in processing monthly grant invoices.

    Each ILC in the network is required to maintain compliance with the contract requirements, including compliance with the Rehabilitation Act's Section 725 Standards and Assurances and the following federal requirements:

    • Financial Administration (Sec. 704(M)(3) of the Act; 34 CFR 364.35).

 

6.3 Recordkeeping, Access and Reporting

  • Maintenance of records that fully disclose and document the information listed in 34 CFR 364.35.

    See above.

  • Submission of annual performance and financial reports, and any other reports that the Secretary determines to be appropriate

    See above. The DSU requires that Centers submit annual 704 reports, quarterly performance reports, and OMB required annual audits

  • Access to the Commissioner and the Comptroller General, or any of their duly authorized representatives, for the purpose of conducting audits, examinations, and compliance reviews, to the information listed in 34 CFR 364.37.

    See above. The DSU contractually requires availability of this information. Each ILC in the network is required to maintain compliance with the contract requirements, including compliance with the Rehabilitation Act's Section 725 Standards and Assurances and the following federal requirements:

    • Financial Record Keeping (Sec. 704(M)(4)(A) and B of the Act; 34 CFR364.35),
    • Access to Financial Records (Secs. 704.(M)(4) and (5) 34 CFR 364.37),
    • Financial and Performance Reports (Sec. 704 (M)(4)(D); 34 CFR 364.36).

6.4 Eligibility

  • Eligibility of any individual with a significant disability, as defined in 34 CFR 364.4(b), for IL services under the SILS and CIL programs.

    See above.

  • Ability of any individual to seek information about IL services under these programs and to request referral to other services and programs for individuals with significant disabilities.

    See above.

  • Determination of an individual's eligibility for IL services under the SILS and CIL programs in a manner that meets the requirements of 34 CFR 364.51.

    See above.

  • Application of eligibility requirements without regard to age, color, creed, gender, national origin, race, religion, or type of significant disability of the individual applying for IL services.

    See above.

  • Non-exclusion from receiving IL services of any individual who is present in the State and who is otherwise eligible for IL services, based on the imposition of any State or local residence requirement.

    See above.

Each CIL in the network is required to maintain compliance with the contract requirements, including compliance with the Rehabilitation Act's Section 725 Standards and Assurances and the following federal requirements:

  • Eligibility for Services (Secs. 7(21)(B) and 703 of the Act; 34 CFR 364.51).

 

6.5 Independent Living Plans

  • Provision of IL services in accordance with an IL plan complying with Sec. 364.52 and mutually agreed upon by the individuals with significant disabilities and the appropriate service provider staff unless the individual signs a waiver stating that an IL plan is unnecessary.

    See above.

Each ILC in the network is required to maintain compliance with the contract requirements, including compliance with the Rehabilitation Act's Section 725 Standards and Assurances and the following federal requirements:

  • Consumer Service Records (Secs. 704(m)(B), 725 (8) of the Act; 34 CFR 364.53),
  • Independent Living Plan Requirements (Sec. 704 (e) and 735 (14) of the Act; 34 CFR 364.52).

 

6.6 Client Assistance Program (CAP) Information

  • Use of accessible formats to notify individuals seeking or receiving IL services under chapter 1 of title VII about the availability of the CAP program, the purposes of the services provided under the CAP, and how to contact the CAP.

    See above.

Each ILC in the network is required to maintain compliance with the contract requirements, including compliance with the Rehab Act's Section 725 Standards and Assurances and the following federal requirements:

  • Notice about the Client Assistance Program (Sec- 20 & 704(m)(1) of the Act; 34 CFR 64.30).

 

6.7 Protection, Use and Release of Personal Information

  • Adoption and implementation of policies and procedures meeting the requirements of 34 CFR 364.56(a), to safeguard the confidentiality of all personal information, including photographs and lists of names.

    See above.

Each ILC in the network is required to maintain compliance with the contract requirements, including compliance with the Rehabilitation Act's Section 725 Standards and Assurances and the following federal requirements:

  • Protection, Use, and Release of Personal Information (34 CFR 364.56).

 

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